Selectmen’s Meeting Minutes
May 24, 2005
Present: Christopher Colclough, Rebecca Coletta, Mark Gallivan, Jesse McSweeney and James Egan. Also present Executive Secretary Michael Finglas and Executive Assistant Meredith Marini.
7:35 p.m. Vice-Chairman Gallivan called the meeting to order and lead the Pledge Alliegence.
Item I Swearing In of Newly Elected Officials – Town Clerk Sandra Harris was present to swear in the newly elected members, Christopher Colclough and James Egan. Mr. Egan’s wife and children were present for the swearing in.
Item II Reorganize the Board - Mr. Gallivan announced that the Board would reorganize to elect a new chairman, vice-chairman and clerk. He opened nominations for the Chairman.
Mrs. Coletta nominated Mr. Gallivan as chairman, second by Mr. Egan. Mr. Gallivan asked for additional nominations, having heard none, he moved to the vote.
Voted 5 – 0. Mr. Gallivan was elected Chairman.
Nominations for Vice Chairman. Mr. Gallivan nominated Mr. McSweeney, second by Mrs. Coletta. Chairman Gallivan asked for additional nominations, having heard none, he moved to the vote.
Voted 5 – 0. Mr. McSweeney was elected Vice-Chairman.
Nominations for Clerk. Mrs. Coletta nominated Mr. Egan as Clerk, second by Mr. McSweeney. Mr. Egan nominated Mr. Colclough. No second was received. Chairman Gallivan asked for additional nominations, having heard none, he moved to the vote.
Voted 5 – 0. Mr. Egan was elected Clerk.
Item III Pole Hearing - Crescent Street – Petition from Mass. Electric and Verizon for a Joint pole relocation.
MOTION by McSweeney, second by Egan to open the hearing. Voted 5 – 0.
Massachusetts Electric representative Frank Silvia was present to answer questions of the Board. He indicated that the relocation is necessary due to the reconstruction of the Crescent Street and Roller Coaster Road intersection. The abutters were notified but none were present.
MOTION by Coletta, second by McSweeney to close the hearing. Voted 5 – 0
MOTION by McSweeney, second by Colclough to approve the joint pole relocation at Crescent Street as presented under Petition no. 24030. Voted 5 – 0
Announcement – Chairman Gallivan read the announcements and upcoming meeting schedule.
Item IV Executive Secretary’s Report - Mr. Finglas reported that he signed Payroll 48 in the amount of $90,935.48, Expense Warrant 48 in the amount of $65,502.28, Expense Warrant 48A in the amount of $15,611.27 and Expense warrant 48B in the amount of $186,162.50. Mr. Finglas provided the Board with copies of the expense report through April 30th. He indicated that the union negotiations were on going. He is waiting for meeting dates in June from the Highway and Clerical unions’ representative. He thanked the community for its supports of the debt exclusion for the police station. The Plymouth County advisory board will be holding its annual meeting on Wednesday, June 15, 2005
at 6:00 p.m. at the Sun Tavern in Duxbury. The Fire Chief has requested a Board member be appointed to the Emergency Management Committee. Mr. Finglas offered to represent the Board in the event a member would be unable to commit to the daytime meetings. Mrs. Coletta offered to serve. The committee would be addressing natural disasters.
Plymouth County Advisory Board – Chairman Gallivan indicated that he has served on the Committee and stressed the importance of having a voice on the Board. Mr. McSweeney volunteered to serve and Chairman Gallivan volunteered to serve as alternate.
MOTION by Coletta, second by Egan to appoint Mr. McSweeney to the Plymouth County Advisory Board. Voted 5 – 0
MOTION by Egan, second by McSweeney to appoint Mr. Gallivan as the alternate member of the Plymouth County Advisory Board. Voted 5 – 0
MOTION by McSweeney, second by Colclough to appoint Mrs. Coletta to the Emergency Management Committee. Voted 5 – 0
Item V Old Business - Town Administrator’s Job Description – Peter Muise - Mr. Muise was present to update the Board on the status of the Town Administrator’s job description. He gave the new members a brief history of the Government Study process and the drafting of the current job description. After lengthy discussion, by consensus of the Board, Mr. Muise, Mrs. Coletta and Mr. McSweeney would revise the job description to its original form including all the components of the Government Study Committee’s model. Once completed the job description would go to Town Counsel for the drafting of necessary by-laws. The new by-laws would be included in the
October Special Town Meeting Warrant. Prior to Town Meeting the by-laws would be sent to the By-Law Committee for review. Mr. Muise also gave a brief update on the progress of the Government Study Committee. The committee is reviewing the position of Highway Surveyor to determine if it should be changed from elected to appointed.
Item VI New Business - - Cub Scouts – The Cub Scouts have requested permission to use Town Hall pond for a fishing derby on Sunday, June 16th .
MOTION by Egan, second by McSweeney to grant the Cub Scouts permission to use the Town Hall pond for a fishing derby on Sunday, June 16th. Voted 5 – 0
Increase Building Dept. Fees – Mr. Bonney forwarded a memo requesting the building fees be increased. He provided the Board with a list of new fees.
MOTION by McSweeney, second by Colclough to approve the new fees as submitted.
Voted 5 – 0
Set Meeting Dates – Chairman Gallivan indicated that he would prefer to meet every other week and twice a month in the summer.
MOTION by McSweeney, second by Colclough to set the following meeting dates June 7, 14 and 28; July 12 & 26 and August 9 & 23. Voted 5 – 0
Item V II Resignations – David McCormick – Mr. McCormick has notified the Board that he will not be seeking reappointment as Sealer. Has also notified the Town Clerk that he will be resigning from the Housing Authority effective July 14, 2005 and the Cemetery Commissioners effective June 30, 2005.
MOTION by McSweeney, second by Egan to accept with regret Mr. McCormick’s resignations. Voted 5 – 0
Item VIII Approve Minutes – Reg. & Executive Session minutes of 5/17/05
MOTION by Colette, second by McSweeney to approve the regular and executive session minutes of May 17, 2005. Voted 3 – 0 – 2 (Colclough & Egan).
Item IX Committee Reports - Police Station Building – Chairman Gallivan announced the next meeting is June 1st. He thanked the residents for their support at the Annual Election for the new police station. He also reminded everyone of the special election on June 11th for the Proposition 2 ½ override for the school budget. School Building -– Mr. Finglas has been informed that the building will be ready for graduation on Sunday, June 5th. Mr. McSweeney and Mrs. Coletta will be attending.
Item X Executive Session – Chairman Gallivan announced that the Board would be going into Executive Session under Item #3 contract negotiations with Union and Non- Union Personnel.
MOTION by McSweeney, second by Coletta to go into Executive Session under Item #3. Roll Call – Colclough aye, Coletta aye, Gallivan aye, McSweeney aye and Egan aye. Voted 5 – 0.
9:17 p.m. Brief Recess
9:50 p.m. Returned to open session.
Legal Update – The Board requested that Town Counsel provide a legal update for the benefit of the new members. Chairman Gallivan discussed e-mail procedures.
MOTION by McSweeney, second by Egan to adjourn. Voted 5 – 0
9:58 p.m. Meeting Adjourned.
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